Administrative Assistant

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We’re guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We’re creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another and acts with integrity.   

Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities. We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders.  Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien.  

In Trinidad & Tobago, we operate one of the world's largest nitrogen complexes with 4 ammonia plants and 1 urea plant on 165 acres of Trinidad's sheltered west coast.  

What you will do:

• Understand the elements of creating a safe work environment for all employees/contractors by being knowledgeable of and compliant with all applicable safety, health and environmental (SHE) requirements, leading by example, and promoting a positive SHE attitude/culture to all.
• Spearhead the creation of maintenance summaries, reports, workflows and presentations for internal and external stakeholders.
• Analyse cost data, overtime reports, contractor time entries ensuring precise and timely reporting including recommending areas for query and follow-up as required.
• Develop maintenance monthly reports with focus on safety performance, major activities, maintenance KPI’s, cost and people.
• Utilize the CMMS to write work request, requisitions as well as support analysis of work orders to support monthly cost review.
• Process Time, Attendance and Overtime Data for department.
• Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries and presentations of data when needed.
• Coordinate and schedule meetings and appointments for department, prepare agendas, records, and distribute meeting minutes.
• Maintain furniture, office and kitchenette supplies and coordinate maintenance and replacement.
• Maintain files according to the Nutrien’s records retention policy.
• Respond to and resolve administrative inquiries and questions.
• Answer and transfer phone calls, screening when necessary.
• Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
• Prepare department communications/memos.
• Process department members subscriptions, membership and educational assistance application and payments.
• Purchass retirement gifts for applicable staff and submits to HR for payment approval as per retirement gift policy
• Coordinate the Maintenance department’s travel arrangements and all arrangements required to facilitate approved visitors to site including invitation letters, work permit processing, hotel and transport arrangements etc.
• Support preparation of On-Call rosters.
• Monitor and submit Maintenance employee’s attendance, overtime, CT balances and payroll information

What you will bring:

• Bachelor’s degree in Social Sciences, Engineering or related field
• Minimum three years’ experience in a similar role

Ready to make an impact with us? Apply today!   

Nutrien is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.   

This job will remain posted until filled. In accordance with Nutrien policies, you will be required to undergo a background check, and may be required to undergo a substance test. While we appreciate all applications we receive, only candidates under consideration will be contacted. Applicants must meet minimum age requirements, as permitted by law.    

Our Recruitment Process: Application > Resume Review > Pre-screen/Interview > Offer > Pre-Employment Conditions > Welcome to Nutrien  

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