Coordinator, Pre-Boarding

What You'll Do:

• Become a master of the SuccessFactors Onboarding Module to effectively provide support and training for hiring managers, responsible persons, or new hires to help understand their role in the Pre-Boarding process.
• Achieve a good understanding of Nutrien’s HR policies and procedures pertaining to New Hires, both US, Canada, and Trinidad and Tobago, to be able to provide guidance and support, make administrative and procedural recommendations, and exercise judgment on sensitive issues in alignment with corporate policy/regulations. Deferring to Supervisor as appropriate.
• Support the ongoing development and continuous improvement initiatives within the Pre-Boarding Team by participating in activities such as training, testing and the review and update of process documentation and team ways of working.
• Administer background checks, which would include initiating background checks to specified candidates within required turnaround times, monitoring progress on background checks daily to help expedite hiring decisions, and communicating with the Talent Attraction team of ambiguous background checks.
• Administer drug and medical scheduling, which includes initiating drug screening appointments, monitoring progress on vendor website and communicating with Talent Attraction as necessary.
• Safeguard employee privacy where appropriate, including confidentiality and protection of sensitive informationManage the data transitioning from one system module to another, checking for accuracy and completeness, working with Talent Attraction or HR to resolve any issues identified and ensure data is corrected.
• Responsible for monitoring and reviewing Hiring Manager task activity, sending reminders, or engaging directly where tasks are not being managed effectively. Escalate to HR where appropriate.

What You'll Bring:

• Bachelor’s degree or equivalent work experience.
• 2+ years of experience in an HR Administrator or Coordinator role.
• Experience working with an HRIS system such as SuccessFactors/SAP or Workday.
• Experience with Canadian and U.S. HR data, company policies and processes, and legislative requirements.
• Proficient in Microsoft Office. Experience in HR data management and working within a multinational company is considered an asset.
• Experience using SuccessFactors modules such as Recruitment, Onboarding, or Employee Central is desired.
• Excellent communication skills, including the ability to provide training virtually or in person, and the ability to write clearly and succinctly in various communication settings and styles.
• Strong customer-service orientation with the ability to influence others and build strong relationships at all levels of the organization.
• Demonstrated self-motivation, analytical and problem-solving skills, and initiative to achieve desired outcomes.
• Excellent attention to detail with the ability to maintain accuracy in a fast-paced environment.
• Ability to manage multiple tasks simultaneously with strong results and goal orientation.
• Flexibility regarding working schedule, including potential overtime or weekend work during peak activity periods.
• Commitment to self and team development, supporting continuous learning to enhance the performance of the Pre-boarding and Talent Attraction team.